Executive Director of Saints Foundation

| July 31, 2023

Shawnee Community College

SUMMARY

The Executive Director of Saints Foundation provides leadership in matters related to fundraising, public relations, resource development, and alumni engagement.  Collectively, the Executive Director of the SF functions include: administrative oversight of Saints Foundation operations; execution of fundraising strategies; implementation of student scholarship initiatives; enrichment of the College’s financial resource capacity aimed at infrastructure and/or academic program expansion/improvement; event planning and execution; execution of strategies aimed at strengthening the College’s alumni relations; and, cultivating relationships with students, donors, business partners, alumni, and community organizations. As a member of the President’s Cabinet, this position provides support to the President and other senior-level staff aimed at accomplishing the College’s strategic initiatives, improving service to students and the community, and enhancing the College’s reputation and image.  Finally, this position will serve as a representative of the President, as directed, particularly with key community and governmental stakeholders.

MINIMUM QUALIFICATIONS

  • Bachelor’s in Business, Public Relations, Marketing, Communications, or a related discipline.
  • 3-5 years of experience and a demonstrated track record of accomplishment in public information, marketing, public/governmental relations, community outreach, non-profit or public policy.

Preferred:

  • A Master’s degree in a related discipline.
  • Experience with fundraising in a non-profit and/or higher education organization.

 ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

LEADERSHIP

  1. Create and sustain a supportive College culture that engages employees, recognizes diversity, ensures equity, promotes inclusion, and develops a sense of belonging by fostering an environment of teamwork, accountability, communication and vision.
  2. Recruit, develop, and engage individuals to participate as Directors on the Saints Foundation (SF) Board; plan and conduct SF Board meetings.
  3. Implement and foster a comprehensive fundraising strategy, which includes giving campaigns, capital campaigns, alumni outreach, employee outreach, planned giving, and estate planning.
  4. Strengthen donor relationships through identification, cultivation, and stewardship activities; implement donor recognition programs; inform donors on the impact of their contributions.
  5. Create an alumni association; implement activities aimed at strengthening alumni engagement.
  6. Collaborate with senior leadership to ensure all fundraising activities support the attainment of the College’s strategic initiatives.
  7. Represent the College at various community, civic, and professional meetings/conferences, as directed by the President.

ADMINISTRATION/MANAGEMENT

  1. Operate and continuously strengthen the day-to-day activities of the SF.
  2. Ensure students, employees, external partners, and the public receive excellent customer service in all interactions with the SF.
  3. Plan, lead, develop, coordinate, and implement policies, processes, training, initiatives, and feedback mechanisms to support the SF operations and strategic planning initiatives.
  4. Work collaboratively with the Director of Information Technology to enhance the appearance and functionality of the SF website.
  5. Work collaboratively with the Executive Director of Public Information and Marketing to enhance the social media presence of the SF.
  6. Oversee initiatives aimed at engaging alumni in College activities; organize alumni events, reunions, and networking opportunities to foster a sense of connection and encourage involvement.
  7. Implement a strategic decision-making framework/system; utilize data analytics to track and assess the effectiveness of SF strategies and activities.
  8. Forge strong relationships with community leaders, businesses, and community organizations to create mutually beneficial partnerships that increase awareness and support for the College.

ACCOUNTABILITY

  1. Ensure compliance with federal, state, and local laws and regulations; work through the College’s shared governance process to review and modify policies, procedures, guidelines, and practices to improve performance, maintain compliance, and/or align with widely accepted SF best practices.
  2. Ensure the College meets all Higher Learning Commission accreditation standards, eligibility requirements, and policies related to SF operations.
  3. Promote an evidence-based culture of accountability which guides innovation, implementation of best practices, and continuous quality improvement of SF operations.
  4. Establish performance standards for SF activities and services.
  5. Prepare College Board and SF Board Reports.

FISCAL

  1. Develop and manage the SF Department budget.
  2. Prepare grant proposals and applications to secure external funding for the College and SF.
  3. Manage risk by monitoring conditions, events, and circumstances present through the performance of the essential functions of this job.
  4. Manage risk by ensuring proper policies and procedures are in place and followed to ensure data security, website continuity, and confidentiality.

OTHER

  1. Perform other related duties which may be required by the President & Foundation Board of Directors (i.e. duties that may not be specifically listed in the class specification or position description, but are generally within the occupational series and responsibility level associated with the employee’s class of work).
  2. Work Monday thru Friday, during normal business hours; must attend monthly Board of Trustee meetings; must attend all Saints Foundation Board meetings; must be able to periodically work outside of normal work hours to meet project deadlines, and/or attend meetings designated by the President & Foundation Board of Directors.

  SKILLS & ABILITIES include the following:

  • Ability to maintain and secure confidential information in all of its forms.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and negotiation skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Strong supervisory and leadership skills.
  • Ability to adapt to the needs of the organization and employees.
  • Ability to prioritize tasks and to delegate them when appropriate.
  • Ability to effectively communicate in spoken and written standard English
  • Proficient with Microsoft Office Suite or related software.
  • Proficiency with (or the ability to quickly learn) QuickBooks Professional.
  • Proficiency with (or the ability to quickly learn) the Raiser’s Edge CRM software.

 SUPERVISORY RESPONSIBILITIES

Administrative Assistant.

 CUSTOMER SERVICE STATEMENT

Consistently performs duties with concern, courtesy, and respect for all persons in a prompt and timely manner.  Must work cooperatively with students, employees, government agencies, and community members and be sensitive to issues of student and employee diversity.  Consistently exhibits responsiveness to others in the organization at all levels and responds to requests for assistance from students, staff, and community members in a helpful and timely manner.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Lifting:  Raising objects from a lower to a higher position or moving objects horizontally from position to position.  Lifting items up to 20 pounds in weight.

Sitting for prolonged periods of time.

WORK ENVIRONMENT 

Work is primarily in an office/school environment.  Noise levels usually are moderate.

REQUIRED DOCUMENTS: Cover Letter, Resume, Official Transcript

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I certify that all information provided in this employment application is true and complete. I understand that any false information or omission may disqualify me from further consideration for employment and may result in my dismissal if discovered at a later date. I authorize and agree to cooperate in a thorough investigation of all statements made herein and other matters relating to my background and qualifications. I understand that any investigation conducted may include a request for employment and educational history, credit reports, consumer reports, investigative consumer reports, driving record, and criminal history. I authorize any person, school, current and former employer, consumer reporting agency, and any other organization or agency to provide information relevant to such investigation and I hereby release all persons and corporations requesting or supplying information pursuant to such investigation from all liability or responsibility to me for doing so. I understand that I have the right to make a written request within a reasonable period of time for complete disclosure of the nature and scope of any investigation. I further authorize any physician or hospital to release any information which may be necessary to determine my ability to perform the job for which I am being considered or any future job in the event that I am hired. I agree to abide by all rules and regulations in effect at the time of my employment or subsequently initiated.

I UNDERSTAND THAT THIS APPLICATION OR SUBSEQUENT EMPLOYMENT DOES NOT CREATE A CONTRACT OF EMPLOYMENT NOR GUARANTEE EMPLOYMENT FOR ANY DEFINITE PERIOD OF TIME. IF EMPLOYED, I UNDERSTAND THAT I HAVE BEEN HIRED AT THE WILL OF THE EMPLOYER AND MY EMPLOYMENT MAY BE TERMINATED AT ANY TIME, WITH OR WITHOUT CAUSE AND WITH OR WITHOUT NOTICE.

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Shawnee Community College is an Equal Opportunity/Affirmative Action Employer.